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Early Action
Operational Setup
Operational Assessment
Emergency Waiver (ERRWR)
Access & Security Restraints
Office Set-Up
Infrastructure/Facilities
What to Look For in a Facility
Collect Basic Info About the Location
Know Local Customs
Guest House Considerations
Sharing a Facility with Partners
Lease an Office or Guest House
Setting up an Office Facility / What to Order
Office Set-Up Purchasing
Items to Bring With You
What to Order Once You’re There
First Aid Kits
Fire Extinguishers
Administrative Systems
Use Country Program Forms and Procedures
What Can You Approve?
Cash Management
Travel Coordination
Inventory Management
Managing Mobile Phone Credit
Generator Management
Human Resource Administration
Timesheets
Scheduling Guards, Drivers
Overtime
Paying Salaries
HR Filing Systems
Communications
Fleet
Sources of Vehicles
Renting Vehicles
Vehicle Management Unit (VMU)
Hiring Transport Staff
Transport Administration
Vehicle Logs
Vehicle Scheduling
Vehicle Data Collection & Reporting
Vehicle Files
Vehicle Maintenance & Repair
Accident/Road Crash and Incident Reporting
Prepositioned Stock
Situation Reports
Rapid Response Programming
Initial Assessment
Analysis
Immediate Needs Design
Cash
In-Kind
Distribution
Monitoring
Project Sectors
Shelter & Settlements
Preparation
Rapid Needs Assessments
Shelter Option Feasibility
Detailed Needs Assessment
Assistance Options
Response Strategy
Implementation Options
Staffing Structure
WASH
MBRRR
Market Assessment
Risk Assessment
Response Analysis
Market Monitoring
MARKit
Market and Supply Chain Monitoring Toolkit
Designing Cash Based Programs
Writing Proposals
Markets Project Implementation
Operations Guidance for Cash Based Programming
Staffing
Selecting Vendors
Managing Cash Distribution
Delivering & Managing Payments
Data Management
Coordination
Food Security & Livelihoods
Safe & Dignified Programs
Analysis
Targeting & Diversity of Need
Information Sharing
Community Engagement & Participation
Feedback, Complaints & Response Mechanisms
Staff Conduct
Mapping & Referral
Coordination & Advocacy
Safeguarding & PSEA
Psychosocial
Staff Well-Being
Identifying Stress
Managing Stress
Managing Traumatic Stress
Managing Cumulative Stress
Reducing Causes of Cumulative Stress
Relieving Stress
Disaster Risk Reduction
DRR Project Design
DRR Project Implementation
DRR MEAL
Environmental Stewardship Tool
DRR Additional Resources
ICT4E
Program Management
Supply Chain
Procurement
Basic Procurement Principles
For the Team Leader
Somalia, Sudan, Burma, Syria, Cuba, Iran, JWBG, & North Korea
Procurement Department Tasks
Organization Chart & JDs
Equipment & Supplies
Forms
No Procurement Staff?
Procurement No-Nos
Emergency Procurement Processes
Procurement Challenges
Solution 1: Communicate
Solution 2: Manage Expectations
Solution 3: Document
For Procurement Staff
Purchases < $50
Purchases $50 – $500
Purchases $500 – $5,000
Purchases > $5,000
How to Receive & Register a PRF
How to Get Bids
Do We Have to Get 3 Bids?
How to Decide Between Bids
How to Hold a Bid Committee Meeting
How to Share Information
Working with New Vendors
HQ Approval Exemption List
For Requesters
How Do I Make a Purchase?
How do I Fill Out this PRF?
When Will I Get My Stuff?
Warnings
Know Your Donor
Vehicle Purchases
USG Restricted Goods
USG Ineligible Goods
Inventory Management
Warehousing
Warehouse Forms
Warehouse Setup
Define What You Need
Find Potential Sites
Warehouse Team & Tools
Equipment
Food & Medicine Introduction
Receiving
Receiving Forms
Receiving Procedure
Before a Delivery
When the Delivery Arrives
Unloading
Counting
Inspecting
Stacking
After the Delivery
Potential Receiving Problems
Storing
Storing Forms
Inspect the Stock
Count the Stock
Deal with Damaged Goods
Deal with Other Losses
Outside Storage
Sending
Sending Forms
Before Sending
During Sending
After Sending
Recording & Reporting
Recording
Reporting to the Team
Reporting to Donors
Commodity Specifications
General Supplies
Mobile Storage Units
First Aid Kits
Fire Extinguishers
Sleeping Tents
Office Tent
Latrines
Vehicle Tool Kits
Winch and Bull Bar
Tools and cleaning kits
Mosquito Nets
Kitchen Kits
Blankets
Sleeping mats
Household Water Kit
Communications & Power Systems
Radio Communications
Satellite Phones
Mobile Internet Communications
Generators
Solar Energy
Shelter Supplies
Tarp/Plastic Sheeting
Rope
Shade Netting
CGI/Zinc Sheeting
Cement
Tents
Timber & Bamboo
WASH Supplies
Hygiene & Household Water Kit
Latrine Cleaning Kit
Water Testing Kits
Ground Bladder
Onion Tank
Trucking Bladder
Storage Tank Kit
Tank Sheets
Tank Fitting Kit
Project Management
MEAL
Monitoring
Evaluation
Accountability
Learning
ICT4E
Emergency Operations
Human Resources
Define Staffing Needs
Make a Staffing Plan
Draft an Organization Chart
Update Staff Plan and Org Chart
TDY Planning
The Set Up Team
Medium-term Organization Chart
Recruiting
Get Temporary Staff
Write a Scope of Work
Arrange a TDY
International Consultants
National Consultants
Set Up Tracking Tools
Track Coverage of Positions
Track Recruiting Progress
Track Contract Expiration
Track Locations of Staff
Fill Staffing Needs
Hire Regular Staff
Hiring Family and Friends
Hiring Staff from Local Partners
Hiring International Staff
Hiring National Staff
National Staff Step 1: Develop Job Description
National Staff Step 2: Get Approval of Personnel Requisition
National Staff Step 3: Create Recruitment File
National Staff Step 4: Establish Hiring Committee
National Staff Step 5: Establish Criteria for Selection
National Staff Step 6: Design the Announcement
National Staff Step 7: Advertise the Position
National Staff Step 8: Receive CVs
National Staff Step 9: Short List CVs
National Staff Step 10: Test Candidates
National Staff Step 11: Interview Candidates
National Staff Step 12: Assess Candidates & Make Decision
National Staff Step 13: Check References
National Staff Step 14: Do a Security Check
National Staff Step 15: Determine Offer Details
National Staff Step 16: Have Offer Details Approved
National Staff Step 17: Make the Offer, Negotiate, and Sign the Contract
Salary & Benefits
For National Staff
Review Salary Scale
Additional Pay for Additional Duties
Benefits for Staff Affected by Emergency
Benefits for National Staff on TDY
For International Staff
Salary for International Staff
Benefits for International Staff
R & R for International Staff
Hardship/Hazard Pay for International Staff
Filing Systems
Recruiting Files
Personnel Files
Get Staff Started & Onboarding
Step 7: Orient Staff & Get Them Started
Step 8: Manage Staff Well-Being: Staff Care
All Job Descriptions
Finance & Grant Management
Priority Documents
Agreement Guidance
Checklists
Standard Finance JDs
Budgeting and Indirect Cost Recovery (ICR)
Finance Forms
Security
Safe & Sound Manual
Security Plan Guidance
Questions to Ask Before You Go
Incident Reporting
Constant Companion Template
Capacity Strengthening, Partnership & Preparedness
Response Training
Preparedness
Facilitation Guides & Handouts
Shelter & Settlements Preparedness
Markets Preparedness
Holistic Assessment for Readiness in Cash
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