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Market and Supply Chain Monitoring Toolkit
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Procurement
Basic Procurement Principles
For the Team Leader
Somalia, Sudan, Burma, Syria, Cuba, Iran, JWBG, & North Korea
Procurement Department Tasks
Organization Chart & JDs
Equipment & Supplies
Forms
No Procurement Staff?
Procurement No-Nos
Emergency Procurement Processes
Procurement Challenges
Solution 1: Communicate
Solution 2: Manage Expectations
Solution 3: Document
For Procurement Staff
Purchases < $50
Purchases $50 – $500
Purchases $500 – $5,000
Purchases > $5,000
How to Receive & Register a PRF
How to Get Bids
Do We Have to Get 3 Bids?
How to Decide Between Bids
How to Hold a Bid Committee Meeting
How to Share Information
Working with New Vendors
HQ Approval Exemption List
For Requesters
How Do I Make a Purchase?
How do I Fill Out this PRF?
When Will I Get My Stuff?
Warnings
Know Your Donor
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Inventory Management
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Define What You Need
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Receiving Forms
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After the Delivery
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Commodity Specifications
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Mobile Storage Units
First Aid Kits
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Sleeping Tents
Office Tent
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Winch and Bull Bar
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Household Water Kit
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Hygiene & Household Water Kit
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Tank Sheets
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Project Management
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Define Staffing Needs
Make a Staffing Plan
Draft an Organization Chart
Update Staff Plan and Org Chart
TDY Planning
The Set Up Team
Medium-term Organization Chart
Recruiting
Get Temporary Staff
Write a Scope of Work
Arrange a TDY
International Consultants
National Consultants
Set Up Tracking Tools
Track Coverage of Positions
Track Recruiting Progress
Track Contract Expiration
Track Locations of Staff
Fill Staffing Needs
Hire Regular Staff
Hiring Family and Friends
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Hiring International Staff
Hiring National Staff
National Staff Step 1: Develop Job Description
National Staff Step 2: Get Approval of Personnel Requisition
National Staff Step 3: Create Recruitment File
National Staff Step 4: Establish Hiring Committee
National Staff Step 5: Establish Criteria for Selection
National Staff Step 6: Design the Announcement
National Staff Step 7: Advertise the Position
National Staff Step 8: Receive CVs
National Staff Step 9: Short List CVs
National Staff Step 10: Test Candidates
National Staff Step 11: Interview Candidates
National Staff Step 12: Assess Candidates & Make Decision
National Staff Step 13: Check References
National Staff Step 14: Do a Security Check
National Staff Step 15: Determine Offer Details
National Staff Step 16: Have Offer Details Approved
National Staff Step 17: Make the Offer, Negotiate, and Sign the Contract
Salary & Benefits
For National Staff
Review Salary Scale
Additional Pay for Additional Duties
Benefits for Staff Affected by Emergency
Benefits for National Staff on TDY
For International Staff
Salary for International Staff
Benefits for International Staff
R & R for International Staff
Hardship/Hazard Pay for International Staff
Filing Systems
Recruiting Files
Personnel Files
Get Staff Started & Onboarding
Step 7: Orient Staff & Get Them Started
Step 8: Manage Staff Well-Being: Staff Care
All Job Descriptions
Finance & Grant Management
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Agreement Guidance
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Safe & Sound Manual
Security Plan Guidance
Questions to Ask Before You Go
Incident Reporting
Constant Companion Template
Capacity Strengthening, Partnership & Preparedness
Response Training
Preparedness
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Shelter & Settlements Preparedness
Markets Preparedness
Holistic Assessment for Readiness in Cash
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