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CRS Emergency Field Operations Manual
  • Administration
  • Human Resources
  • Finance & Grant Management
  • Security
  • Early Action
    • Operational Setup
      • Access & Security Restraints
      • TDY & Staffing Needs
        • The Set Up Team
        • Medium-term Organization Chart
        • Recruiting
        • Get Temporary Staff
          • Write a Scope of Work
          • Arrange a TDY
          • International Consultants
          • National Consultants
      • Emergency Waiver
      • Infrastructure/Facilities
        • What to Look For in a Facility
          • Collect Basic Info About the Location
          • Know Local Customs
          • Guest House Considerations
          • Sharing a Facility with Partners
          • Lease an Office or Guest House
        • Setting up an Office Facility / What to Order
        • Warehousing
      • Renting Vehicles
      • Prepositioned Stock
      • Situation Reports
    • Rapid Response Programming
      • Initial Assessment
      • Analysis
      • Immediate Needs Design
        • Cash
        • In-Kind
      • Distribution
      • Monitoring
    • Project Sectors
      • Shelter & Settlements
        • Preparation
        • Rapid Needs Assessments
        • Shelter Option Feasibility
        • Detailed Needs Assessment
        • Assistance Options
        • Response Strategy
        • Implementation Options
        • Staffing Structure
      • WASH
      • MBRRR
        • Market Assessment
        • Risk Assessment
        • Response Analysis
        • Market Monitoring
          • MARKit
          • Market and Supply Chain Monitoring Toolkit
        • Designing Cash Based Programs
        • Writing Proposals
        • Markets Project Implementation
          • Operations Guidance for Cash Based Programming
          • Staffing
          • Selecting Vendors
          • Managing Cash Distribution
          • Delivering & Managing Payments
          • Data Management
          • Coordination
      • Food Security & Livelihoods
      • Safe & Dignified Programs
        • Analysis
        • Targeting & Diversity of Need
        • Information Sharing
        • Community Engagement & Participation
        • Feedback, Complaints & Response Mechanisms
        • Staff Conduct
        • Mapping & Referral
        • Coordination & Advocacy
        • Safeguarding & PSEA
      • Psychosocial
        • Staff Well-Being
        • Identifying Stress
        • Managing Stress
        • Managing Traumatic Stress
        • Managing Cumulative Stress
        • Reducing Causes of Cumulative Stress
        • Relieving Stress
      • Disaster Risk Reduction
        • DRR Project Design
        • DRR Project Implementation
        • DRR MEAL
        • Environmental Stewardship Tool
        • DRR Additional Resources
      • ICT4E
  • Program Management
    • Supply Chain
      • Procurement
        • Basic Procurement Principles
        • For the Team Leader
          • Somalia, Sudan, Burma, Syria, Cuba, Iran, JWBG, & North Korea
          • Procurement Department Tasks
          • Organization Chart & JDs
          • Equipment & Supplies
          • Forms
          • No Procurement Staff?
          • Procurement No-Nos
          • Emergency Procurement Processes
          • Procurement Challenges
          • Solution 1: Communicate
          • Solution 2: Manage Expectations
          • Solution 3: Document
        • For Procurement Staff
          • Purchases < $50
          • Purchases $50 – $500
          • Purchases $500 – $5,000
          • Purchases > $5,000
          • How to Receive & Register a PRF
          • How to Get Bids
          • Do We Have to Get 3 Bids?
          • How to Decide Between Bids
          • How to Hold a Bid Committee Meeting
          • How to Share Information
          • Working with New Vendors
          • HQ Approval Exemption List
        • For Requesters
          • How Do I Make a Purchase?
          • How do I Fill Out this PRF?
          • When Will I Get My Stuff?
        • Warnings
          • Know Your Donor
          • Vehicle Purchases
          • USG Restricted Goods
          • USG Ineligible Goods
      • Supply and Service Specs
        • General Supplies
          • Mobile Storage Units
          • First Aid Kits
          • Fire Extinguishers
          • Sleeping Tents
          • Office Tent
          • Latrines
          • Vehicle Tool Kits
          • Winch and Bull Bar
          • Tools and cleaning kits
          • Mosquito Nets
          • Kitchen Kits
          • Blankets
          • Sleeping mats
          • Household Water Kit
        • Communications & Power Systems
          • Radio Communications
          • Satellite Phones
          • Mobile Internet Communications
          • Generators
          • Solar Energy
        • Shelter Supplies
          • Tarp/Plastic Sheeting
          • Rope
          • Shade Netting
          • CGI/Zinc Sheeting
          • Cement
          • Tents
          • Timber & Bamboo
        • WASH Supplies
          • Hygiene & Household Water Kit
          • Latrine Cleaning Kit
          • Water Testing Kits
          • Ground Bladder
          • Onion Tank
          • Trucking Bladder
          • Storage Tank Kit
          • Tank Sheets
          • Tank Fitting Kit
      • Logistics
      • Inventory Management
      • Warehouse Forms
        • Warehouse Setup
        • Define What You Need
        • Find Potential Sites
        • Warehouse Team & Tools
          • Equipment
        • Food & Medicine Introduction
        • Receiving
          • Receiving Forms
          • Receiving Procedure
          • Before a Delivery
          • When the Delivery Arrives
          • Unloading
          • Counting
          • Inspecting
          • Stacking
          • After the Delivery
          • Potential Receiving Problems
        • Storing
          • Storing Forms
          • Inspect the Stock
          • Count the Stock
          • Deal with Damaged Goods
          • Deal with Other Losses
          • Outside Storage
        • Sending
          • Sending Forms
          • Before Sending
          • During Sending
          • After Sending
        • Recording & Reporting
          • Recording
          • Reporting to the Team
          • Reporting to Donors
      • Market Monitoring
    • Project Management
      • Analysis
      • Targeting & Diversity of Need
      • Information Sharing
      • Community Engagement & Participation
      • Feedback, Complaints & Response Mechanisms
      • Staff Conduct
      • Mapping & Referral
      • Coordination & Advocacy
      • Safeguarding & PSEA
    • MEAL
      • Monitoring
      • Evaluation
      • Accountability
      • Learning
    • ICT4E
  • Emergency Operations
    • Administration
      • Facilities
      • Transportation/Vehicles
        • Sources of Vehicles
        • Renting Vehicles
        • Vehicle Management Unit (VMU)
        • Hiring Transport Staff
        • Transport Administration
          • Vehicle Logs
          • Vehicle Scheduling
          • Vehicle Data Collection & Reporting
          • Vehicle Files
          • Vehicle Maintenance & Repair
          • Accident/Road Crash and Incident Reporting
      • Communications
      • Administrative Systems
        • Use Country Program Forms and Procedures
        • What Can You Approve?
        • Cash Management
        • Travel Coordination
        • Inventory Management
        • Managing Mobile Phone Credit
        • Generator Management
        • Human Resource Administration
          • Timesheets
          • Scheduling Guards, Drivers
          • Overtime
          • Paying Salaries
          • HR Filing Systems
      • Equipment
        • Equipment to Bring With You
        • What to Order Once You’re There
        • First Aid Kits
        • Fire Extinguishers
    • Human Resources
      • Define Staffing Needs
        • Make a Staffing Plan
        • Draft an Organization Chart
        • Update Staff Plan and Org Chart
      • Set Up Tracking Tools
        • Track Coverage of Positions
        • Track Recruiting Progress
        • Track Contract Expiration
        • Track Locations of Staff
      • Fill Staffing Needs
        • Hire Regular Staff
        • Hiring Family and Friends
        • Hiring Staff from Local Partners
        • Hiring International Staff
        • Hiring National Staff
        • National Staff Step 1: Develop Job Description
        • National Staff Step 2: Get Approval of Personnel Requisition
        • National Staff Step 3: Create Recruitment File
        • National Staff Step 4: Establish Hiring Committee
        • National Staff Step 5: Establish Criteria for Selection
        • National Staff Step 6: Design the Announcement
        • National Staff Step 7: Advertise the Position
        • National Staff Step 8: Receive CVs
        • National Staff Step 9: Short List CVs
        • National Staff Step 10: Test Candidates
        • National Staff Step 11: Interview Candidates
        • National Staff Step 12: Assess Candidates & Make Decision
        • National Staff Step 13: Check References
        • National Staff Step 14: Do a Security Check
        • National Staff Step 15: Determine Offer Details
        • National Staff Step 16: Have Offer Details Approved
        • National Staff Step 17: Make the Offer, Negotiate, and Sign the Contract
      • Salary & Benefits
        • For National Staff
          • Review Salary Scale
          • Additional Pay for Additional Duties
          • Benefits for Staff Affected by Emergency
          • Benefits for National Staff on TDY
        • For International Staff
          • Salary for International Staff
          • Benefits for International Staff
          • R & R for International Staff
          • Hardship/Hazard Pay for International Staff
      • Filing Systems
        • Recruiting Files
        • Personnel Files
      • Get Staff Started & Onboarding
      • Step 8: Manage Staff Well-Being: Staff Care
      • All Job Descriptions
    • Finance & Grant Management
      • Priority Documents
      • Agreement Guidance
      • Checklists
      • Standard Finance JDs
      • Budgeting and Indirect Cost Recovery (ICR)
      • Finance Forms
    • Security
      • Safe & Sound Manual
      • Security Plan Guidance
        • Questions to Ask Before You Go
        • Incident Reporting
        • Constant Companion Template
  • Capacity Strengthening, Partnership & Preparedness
    • Response Training
    • Preparedness
      • Facilitation Guides & Handouts
      • Shelter & Settlements Preparedness
      • Markets Preparedness
        • Holistic Assessment for Readiness in Cash
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Administration
  • Facilities
  • Transportation/Vehicles
    • Sources of Vehicles
    • Renting Vehicles
    • Vehicle Management Unit (VMU)
    • Hiring Transport Staff
    • Transport Administration
      • Vehicle Logs
      • Vehicle Scheduling
      • Vehicle Data Collection & Reporting
      • Vehicle Files
      • Vehicle Maintenance & Repair
      • Accident/Road Crash and Incident Reporting
  • Communications
  • Administrative Systems
    • Use Country Program Forms and Procedures
    • What Can You Approve?
    • Cash Management
    • Travel Coordination
    • Inventory Management
    • Managing Mobile Phone Credit
    • Generator Management
    • Human Resource Administration
      • Timesheets
      • Scheduling Guards, Drivers
      • Overtime
      • Paying Salaries
      • HR Filing Systems
  • Equipment
    • Equipment to Bring With You
    • What to Order Once You're There
    • First Aid Kits
    • Fire Extinguishers

Equipment to Bring With You

We’ve attached a list of equipment and supplies the field team should have when they arrive on site. Click on the link below to access that list.

Equipment for First Trip

For shopping list of furniture, equipment, and supplies you may want to buy when you get there, click here.

Download Offline Version of EFOM

The EFOM can be downloaded and saved to your computer for use in low bandwidth areas

Download Site

Have Questions or Comments?

Please let us know if you have any questions, comments or ideas. This is a living document and we want your input.

Contact Us
© 2023 CRS Catholic Relief Services 228 W. Lexington St. Baltimore, Maryland 21201-3443 877-435-7277 info@crs.org

Catholic Relief Services is a 501(c)(3) non-profit organization; Donations to CRS are tax-deductible to the full extent allowable under the law.

Catholic Relief Services eases suffering and provides assistance to people in need in more than 100 countries, without regard to race, religion or nationality.

Caritas

We are the official overseas relief and development agency of the United States Conference of Catholic Bishops and a member of Caritas Internationalis.