This resource was designed to assist a variety of emergency first responders, who are not experienced with purchasing, with the basics they need to get things pretty much right during the first four weeks of an emergency response.
And it is organized in the following manner:
- We briefly lay out the basic principles we follow when purchasing, for your reference. When all else fails, make sure your actions stick to these basics.
- Then we provide information organized by the functions of the people we anticipate will use this resource:
- Finally, we have a section on Warnings; things that you really should pay attention to.
The manual provides basics only. If the response is going to grow, or be purchasing-heavy, the team leader should spend some of this first period finding and bringing in experienced purchasing staff. (And this is why we have a section on setting up a Purchasing Department).
Please remember, however, that the country program under which you are working is your first resource. If you working under an existing country program, go to them first for direction, procedures, and forms. Use this manual as a back-up, or if you are working independently.
This applies to the regional office as well. If there is no country program where you are working, or if the CP is not able to provide support, you should work closely with the regional office.
Use this resource as an addition to CP and Regional direction.